Tournament Management Platform for Pickleball Americas

Submission Deadline: June 30, 2024

1. Introduction

  • Purpose of RFP: Solicit proposals for the development of a comprehensive, efficient, turnkey tournament management platform for both professional (individual player and team based play) and grassroots pickleball tournaments. The PFA is interested in partnering with best-of-breed solutions to accelerate the sport across the region.
  • The platform will serve as a centralized solution to efficiently manage and organize pickleball tournaments across the Americas region.
  • Key to the platform will be the ability to facilitate ad-server integration for targeted hyperlocal advertising.

2. Background

  • Need for a Tournament Management Platform: Emphasize the requirement for a streamlined, user-friendly platform capable of handling tournaments of various sizes and complexities.

3. Project Overview

  • Scope of the Project: Development of an all-encompassing tournament management platform for sanctioning and conducting pickleball tournaments.
  • Target Users: Tournament organizers, players, officials, and spectators across professional and grassroots levels.
  • Objective: The primary goal is to enhance the tournament experience for players, organizers, third parties and spectators by providing robust tools  for tournament planning, registration, scheduling, scoring, and result reporting.
  • Revenue: The platform must have the ability to facilitate ad-server integration to drive sponsorship and impression-based revenue to all tournament hosts.

4. Detailed Requirements

  • Tournament Setup and Management: Easy-to-use tools for setting up tournaments, including bracket creation, scheduling, and participant management.
  • Player Registration and Management: Intuitive player registration system with capabilities for categorization based on skill level, age, and other criteria.
  • Team Registration and Management: Intuitive team registration system with capabilities for categorization based on skill level, age, and other criteria. (Allows the team to substitute members up until game time.)
  • Match Scheduling and Scoring: Automated match scheduling algorithms and real-time scoring updates.
  • Communication and Notification System: Integrated communication tools for updates, scheduling changes, and results.
  • Data Management and Reporting: Efficient data management for participants, scores, and tournament outcomes, with comprehensive reporting capabilities.
  • Integration Capabilities: Ability to integrate with external systems and 3rd parties framework, such as membership databases, payment gateways, and live streaming services.
  • Security: Robust security measures to protect user data, including encryption, secure authentication, and compliance with data protection regulations.
  • Scalability: The platform should be scalable to handle a large number of concurrent users during peak tournament periods.
  • Cross-Platform Compatibility: Compatibility with major web browsers and mobile devices to ensure accessibility for a diverse user base.
  • Ad Service Integration: The solution should offer the integration of third-party APIs for targeted advertising, automated ad operations, detailed analytics, revenue optimization, and scalability to meet the needs of various tournament sizes and sponsorship requirements.

5. Desired Platform Feature

  • Multi-tier Accessibility: Accessibility for different user roles (organizer, player, official, spectator).
  • Mobile Compatibility: Full mobile platform compatibility for on-the-go access.
  • Sponsorship Integration: Tools for integrating and managing sponsorships and advertisements.
  • Compliance and Security: Adherence to data protection laws and robust security measures.
  • Analytics and Insights: Data analytics tools for measuring engagement and tournament success.
  • Real-Time Analytics: Comprehensive reporting tools to provide real-time analytics on tournament progress, participant engagement, and other relevant metrics.
  • Post-Event Analysis: Post-event analytics to assess the success of tournaments, identify areas for improvement, and gather participant feedback.
  • Communication Hub: A centralized communication platform for organizers to send updates, announcements, and alerts to participants, spectators, and involved stakeholders.

6. Vendor Qualifications

  • Relevant Experience: Proven track record in developing sports tournament management platforms.
  • Technical Expertise: Proficiency in the latest web and mobile development technologies.
  • Project Management: Strong project management capabilities with adherence to timelines.

7. Proposal Submission Guidelines

  • Submission Deadline: June 30th, 2024
  • Proposal Format: Detailed guidelines on the structure and content of the proposal.
  • Budget and Pricing: Include budget constraints and pricing models.

8. Evaluation Criteria

  • Technical Capability: Assessment of technological innovation and functionality.
  • User Experience Design: Focus on ease of use and interface design.
  • Cost-effectiveness: Evaluation of cost relative to features and benefits.
  • Vendor Reputation and References: Consideration of past client feedback and project successes.

9. Contact Information

  • Contact for Queries: Provide federation contact details for further inquiries.
  • Submission Address: Where and how to submit the proposal.

10. Timeline

  • RFP Issuance Date: February 1, 2024
  • Proposal Submission Deadline: June 30, 2024
  • Review Period: Estimated time for proposal review is approximately 5 months.
  • Selection Announcement: Expected date for vendor selection November 30, 2024

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